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Bids & RFPs

Gasoline and Diesel Supplier Bid 2018 - 2020

Posted: Jul 12, 2018

CITY OF TRACY
NOTICE INVITING BIDS
GASOLINE AND DIESEL FUEL SUPPLIER 2018 - 2020

1.  NOTICE IS HEREBY GIVEN that the CITY OF TRACY (hereinafter "CITY") requests bids for Gasoline and Diesel Fuel Supplier FY 2018 - 2020  (hereinafter “Project”), and will receive bids in the office of the Public Works Department, Boyd Service Center, 520 Tracy Blvd, Tracy, CA, 95376 up to the hour of 3:00 p.m., on the 26th day of July, 2018.

2.  Each bid must conform to the requirements of the Request for Bid, General Contract Conditions, Technical Specifications and General Service Agreement comprising the Agreement Documents. Bid are to be submitted using the Bid Form attached herewith.

Bids are to be submitted in the form of cents-per-gallon (rounded to the nearest thousandths of a cent) markup over/under the OPIS Stockton Daily Rack Average.  The markup bid shall remain firm for the length of Agreement.  Contractor shall deliver the lowest available priced product (use lowest priced supplier of fuel).

To assist the City in evaluating bids, each Bidder must supply sample price for unleaded gasoline and diesel for July 19, 2018, and July 23, 2018 (see Page 2 of the Bid Form).  PLEASE NOTE: These sample prices do not necessarily determine the lowest bid for award of Agreement.  The City uses these same prices as estimates for total annual fuel costs.  The City’s primary factor for determining the award of Agreement is the cents per gallon markup/down.

3.  The services to be performed by the successful Bidder are described in the Bid. Copies of the Bid are available at the Boyd Service Center and online at https://www.cityoftracy.org/?navId=451.  Any questions should be directed to Nancy Chapman, Management Analyst I, via email nancy.chapman@cityoftracy.org no later than noon on Thursday, July 19, 2018.  The City shall not be responsible for any explanation or interpretation of the bid other than by a written addendum posted to the City’s website no later than 5:00 p.m. Monday, July 23, 2018.  No oral interpretations of any provision in the bid will be given.

4.  Bids must be delivered to the Public Works Department located at 520 Tracy Boulevard, Tracy CA  95376 no later than 3:00 p.m. on Thursday, July 26, 2018, in a sealed envelope plainly marked on the outside with a return address and the statement below:

“SEALED BID FOR GASOLINE AND DIESEL FUEL SUPPLIER 2018 - 2020 – DO NOT OPEN WITH REGULAR MAIL”

5.  The City reserves the right to reject any and all bids or to waive any irregularities. The City will award the contract to the lowest responsible bidder.  The City may award a contract to the next lowest responsible bidder if the successful bidder refuses or fails to execute the contract.  The City also reserves the right to reduce/increase the scope of work for fuel delivery should the City’s fuel needs change.
 

Bid Documents

Bid Notice - Gasoline and Diesel Supplier 2018 - 2020
Exhibit A - General Contract Conditions - Gasoline and Diesel Supplier 2018 - 2020
Exhibit B - Technical Specifications - Gasoline and Diesel Supplier 2018 - 2020
General Services Agreement (GSA) - Gasoline and Diesel Supplier 2018 - 2020
Bid Packet - Gasoline and Diesel Supplier 2018 - 2020
Gasoline and Diesel Supplier 2018 - 2020 Q&A
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