Development & Permit Process
Welcome to the City of Tracy’s Planning Permit Process
This brief guide outlines City processes that you may encounter as you obtain approvals for Development Review Permits, Conditional Use Permits, and other discretionary approvals. Our staff is committed to providing you high quality service and complete information. We strive to be engaged in your project and have developed our systems so that permitting is straightforward. Here are a few of the systems that we employ to be able to respond to your needs.
Single Point of Contact
A City Planner/Engineer pair is assigned to every project. As you submit your application, you will be provided with a single point of contact, typically a City Planner. This person will be able to answer every question you have related to the status of City reviews of your project. This City Planner/Engineer team is responsible for making sure that you have a clear understanding of how to meet City requirements in order to obtain approval.
Permit Tracking Software
The City creates electronic databases for every application that is submitted. The Internet-enabled software system, named eTRAKiT, enables us to maintain accurate status information on your project. In the event that you wish to directly access project status information via the City’s website, simply click on eTRAKiT - Online Permitting.
Development Review Team Meetings
The Development and Engineering Services Director, Chief Building Official, and staff from Planning, Engineering, Building and Fire Safety, Economic Development, and Public Works convene every other Monday to review recently submitted projects and projects in the pipeline. The intent of these meetings is to share with each other upcoming regulations that may affect permitting or processing and to discuss individual projects, if necessary, to make sure that they are on track for approval. Issues such as additional engineering analysis, more in-depth environmental review, or revised submittals are discussed in these meetings. Any updates from these meetings are conveyed to the applicants via their single point of contact. You are welcome to attend these meetings, even if it is to elicit feedback prior to your initial submittal.
Red Team Meetings
Did something unexpected happen? Some sites within Tracy are very unique in terms of their proximity to available public utilities; some projects may be involved in a site specific environmental study where new information is learned that may affect the project design, or expected processing time frames. Public hearings can yield feedback and direction that may cause a change in course for your project. Whatever the reason, the Director can assemble a team of decision-makers within a short time period, so that a strategy can be developed to address these issues. Of course, you can attend these meetings as well.